Section 4(1)(b)(xiv): Details in respect of the information, available to or held by it, reduced in an electronic form

Government Doon Medical College, Dehradun maintains and provides information in both physical and electronic formats. In line with Section 4(1)(b)(xiv) of the RTI Act, the following categories of information are available in electronic form:

A. Academic Information

• Student Admission Records: Admission lists, category-wise details, merit lists – available on the college website and affiliating university portal.
• Examination Results & Notifications: Published electronically by the University and accessible online.
• Academic Calendar, Curriculum & Syllabi: Uploaded on the institution website as per NMC guidelines.
• Library Services: Catalogue of books and journals available through digital library software (if applicable).

B. Hospital and Patient Care Information

• Hospital Management Information System (HMIS): Digitised records of OPD/IPD registration, diagnostics, laboratory, and pharmacy.
• Ayushman Bharat – SHA Portal: Beneficiary details, authorisations, and settlement of claims (accessible through authorised logins only).
• National Health Programmes: Reports submitted electronically (e.g., Nikshay for TB, ART MIS for HIV/AIDS).
• Emergency and Special Services: COVID-19 testing/vaccination data submitted digitally to the State Health Authority.

C. Administrative & Establishment Information

• Staff Directory, Orders & Circulars: Maintained electronically in the Administrative Office and uploaded to the website.
• Service Records: Digitised partially, with ongoing efforts to computerise all service books and HR records.
• Recruitment Notifications: Published online via Uttarakhand Medical Service Selection Board (UKMSSB) and the college website.

D. Financial Information

• Budget & Expenditure Data: Submitted electronically to Directorate of Medical Education and Finance Department through Treasury portal.
• E-tendering & Procurement: Conducted via Government of Uttarakhand e-procurement portal.
• Audit & Utilisation Certificates: Digitally submitted to Directorate/AG office.

E. RTI and Institutional Information

• RTI Act Section 4(1)(b) Manual: Available on the institution’s website in downloadable PDF form.
• College Notifications, Circulars, Committees, Events: Regularly updated online.
• Citizen Facilities: Contact details of PIO, Appellate Authority, grievance redressal committees displayed on the website.

F. Accessibility to Citizens

• Information in electronic form is available through:
• Official Website of Government Doon Medical College, Dehradun.
• Affiliating University Website (for exam and academic-related matters).
• Directorate of Medical Education & Training, Uttarakhand portals.
• State/National Programme Portals (for authorised beneficiaries).

Note: Patient-specific medical records, confidential staff data, and fiduciary information are not publicly disclosed in electronic form, being protected under Section 8 of the RTI Act, 2005, and relevant medical confidentiality regulations.