Section 4(1)(b)(iii): Procedure Followed in the Decision-Making Process, Including Channels of Supervision and Accountability
The decision-making in Government Doon Medical College, Dehradun is guided by Government of Uttarakhand rules, Medical Education Department orders, University statutes, National Medical Commission regulations, and institutional norms. Decisions are taken through an organized process to ensure transparency, supervision, and accountability.
A. General Decision-Making Process
| Type of Decision | Procedure Followed |
|---|
| Academic matters (curriculum, teaching schedule, examinations) | Proposal initiated by HOD → Discussion in Faculty/Academic Council → Approval by Principal/Dean → Forwarded to University if required. |
| Administrative matters (leave, postings, duties) | Employee submits request → Verified by HOD/Medical Superintendent → Approved by Principal/Dean. |
| Financial matters (budget, purchases, tenders) | Requirement identified by Department → Proposal submitted to Accounts/Purchase Section → Scrutinised by Purchase Committee → Approved by Principal (within delegated powers) → Forwarded to Directorate/State Govt. if beyond limit. |
| Hospital management (patient care, OPD/IPD functioning, emergency services) | Supervised by Medical Superintendent → Reviewed by Hospital Committee → Approved by Principal/Dean. |
| Disciplinary matters | Complaint received → Preliminary enquiry by HOD/Committee → Report to Principal/Dean → Action taken as per Conduct & Discipline Rules or escalated to Directorate. |
| Recruitment/HR matters | Vacancy identified → Requisition to Uttarakhand Medical Service Selection Board/State Govt. → Selection/appointment as per rules. |
| Student-related matters (grievances, welfare, examinations) | Issue raised by student → Handled by Student Welfare Officer/Dean Student Affairs → Reviewed by Principal/Dean. |
B. Channels of Supervision and Accountability
| Level/Officer | Supervises/Monitors | Accountable To |
|---|
| Heads of Departments (HODs) | Faculty, Residents, Interns, departmental staff | Principal/Dean |
| Medical Superintendent | Hospital staff, patient services, emergency care | Principal/Dean & DGME&T |
| Nursing Superintendent | Nursing officers, paramedical staff | Medical Superintendent |
| Registrar / Administrative Officer | Administrative & clerical staff | Principal/Dean |
| Finance & Accounts Officer | Purchases, reimbursements, expenditure | Principal/Dean & State Finance Dept. |
| Principal / Dean | All academic, administrative, and hospital activities | Director General Medical Education & Training, Medical Education Dept., Govt. of Uttarakhand |
| University Authorities | Academic curriculum, examinations, award of degrees | State Govt. / UGC |
| State Government (Medical Education Dept.) | Policy, cadre management, high-value financial approvals | Cabinet/Minister-in-Charge |
